Hinckley Golf Club

Tee Times Terms & Conditions

COVID-19 – Additional Terms and Conditions for all Visitors to HGC apply due to the ongoing COVID-19 situation.

Below you will find our normal ‘business’ Terms and Conditions PLUS our ‘Play Safe Code of Conduct’ that must be followed at all times.

All Visitors MUST adhere to the Clubs ‘Play Safe Code of Conduct’ detailed below:

Covid-19 'Play Safe Code of Conduct' : Updated 18th Sep 2020


  • Always follow the guidelines produced by the government
    • HANDS – Wash your hands regularly and for 20 seconds.
    • FACE – Wear a face covering in indoor settings where social distancing may be difficult and where you will come into contact with people you do not normally meet.
    • SPACE – Stay 2 metres apart from people you do not live with where possible, or 1 metre with extra precautions in place.
  • Wash or sanitise your hands as soon as possible but at the latest when you get home after playing golf.
  • Refrain from handshakes and high fives.
  • Equipment, food, and drink must not be exchanged between players.
  • Juniors/vulnerable adults may be accompanied on the course by a nonplaying individual, from the same household.
  • Members may bring guests to play golf at HGC. It is the responsibility of the member to ensure any guest has read and understood the HGC Play Safe Code of Conduct
  • Visitors must ensure they check with the Pro-Shop for the latest Play Safe Code of Conduct information.
  • Benches, seats, foot cleaners and ball washers must not be used.
  • The public have been seen on the course during closure so be vigilant when taking a shot. They may not know play has started.
  • Face coverings must be worn by members of the public in all indoor areas of the club and pro shop.

Booking a tee time

  • Members / Visitors in self-isolation or displaying COVID-19 symptoms should not book a tee time. If symptoms become apparent after booking, then please arrange for your booking to be cancelled.
  • Tee times can be booked online using the website, or the IG App on a mobile device.
  • You may phone the Pro shop to book a tee time if you do not have online access.
  • Should a member / Visitor be unable to honour their tee time then they must notify the pro shop beforehand.
  • You can book a tee time for yourself and three other players
  • A Golfer having an ‘at risk’ condition and a need to play on their own must arrange this by phoning the Pro shop giving the reason for the request.
  • Tee times will be made available from 6:00am to 7:30 pm for members. No play is permissible before 6.00am. Please refer to the current Restricted Dawn to Dusk policy on the website for further details.
  • Visitors booking hours as per our booking policy – details available from the ProShop

Arriving at the course

  • Direction signs will guide you from the car park to the Pro shop, practice putting green and your designated tee.
  • Members / Visitors should travel to the club alone, or with a member of the same household.
  • You should not arrive at the club more than 30 minutes before your tee time.
  • Arrive dressed for play and change shoes in the car park. The locker rooms will be closed.
  • There will be access to the practice putting greens with a maximum of two players on each level.
  • All other practice areas, including nets, have reduced access – check with the ProShop for the latest position.
  • All players must report to the Pro Shop before going to their allotted tee whenever possible and ensure they have a charged mobile on them in case they need emergency services.
  • No more than four people, inclusive of staff, will be allowed in the pro shop at any time.
  • A mask must be worn in the ProShop at all times.

During play

  • Buggies must only be used by members authorised by the club to do so.
  • A passenger and their golf equipment may be carried if they live in the same household as the driver, otherwise no passenger and only one set of clubs to be carried on a buggy.
  • Do not double back to play another ball if a ball is lost.
  • Stray balls should not be touched as they may be contaminated.
  • The flagpole and flag should be left in and not touched while on the green.
  • You should not remove your playing partner’s golf ball from the hole.
  • Bunkers will still be in play, but rakes will be removed. A player may, if he wishes, place the golf ball within 6 inches within the bunker and not nearer the hole with no penalty. Please smooth the bunker with a club or foot before moving on.
  • Should ground staff be working in the line of your shot they have priority, and you can only play when requested to do so by them.
  • Any Out of Bounds and Water Hazard poles must be treated as immovable obstructions and not touched.
  • The toilets near the 10th tee can be used, providing sanitizing procedures on nearby notices are adhered to.
  • Avoid slow play as it can cause bunching of players.
  • No more than six people can congregate together, so two four balls cannot stand together on a tee waiting to play

At the end of the round

  • Golfers should leave the club in a timely manner after playing if not using the Clubhouse.
  • If using the clubhouse, golfers should use the Sanitisers available in entry, following the direction signs and one way systems.
  • People using the Clubhouse must always ‘Register’ with the Bar Staff and maintain social distancing.
  • The clubhouse can continue to cater for multiple groups each containing a maximum of six people from different households. However, people in one group must avoid merging with people from another group to create a single gathering more than six people.
    • Face coverings may be removed in the bar and restaurant areas for the purpose of eating and drinking.

General Tee Times Terms and Conditions

1. Dress Rules

1.1 On the Course

  • Shirts and trousers must be of an accepted golfing style.
  • Shirts should be tucked into trousers/shorts.
  • Shorts must be tailored, and of reasonable length.
  • Denim jeans are not acceptable.
  • All players must wear proper golf shoes.

2. Definitions and Interpretation

2.1 In this Agreement the following terms shall have the following meanings:

  • “Content” means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this website;
  • "Hinckley Golf Club” means Hinckley Golf Club and trading name/address;
  • “Service” means collectively any online facilities, tools, services or information that Hinckley Golf Club makes available through the website either now or in the future;
  • “System” means any online communications infrastructure that Hinckley Golf Club makes available through the website either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;
  • “User” / “Users” means any third party that accesses the website and is not employed by Hinckley Golf Club and acting in the course of their employment; and “website” means the website that you are currently using( and any sub-domains of this site unless expressly excluded by their own terms and conditions.

3. Intellectual Property

3.1 All Content included on the website, unless uploaded by Users, including, but not limited to, text, graphics, logos, icons, images, sound clips, video clips, data compilations, page layout, underlying code and software is the property our affiliates or other relevant third parties. By continuing to use the website you acknowledge that such material is protected by applicable United Kingdom and International intellectual property and other relevant laws.

3.2 Subject to sub-clause 3.3 you may not reproduce, copy, distribute, store or in any other fashion re-use material from the website unless otherwise indicated on the website or unless given express written permission to do so by Hinckley Golf Club

3.3 Material from the website may be re-used without written permission where any of the exceptions detailed in Chapter III of the Copyright Designs and Patents Act 1988 apply.

4. Links to Other Websites

This Web Site may contain links to other sites. Unless expressly stated, these sites are not under the control of Hinckley Golf Club or that of our affiliates. We assume no responsibility for the content of such websites and disclaim liability for any and all forms of loss or damage arising out of the use of them. The inclusion of a link to another site on this website does not imply any endorsement of the sites themselves or of those in control of them.

5. Links to this Website

Those wishing to place a link to this website on other sites may do so only to the home page of the site here without prior permission. Deep linking (i.e. links to specific pages within the site) requires the express permission of Hinckley Golf Club.

6. Disclaimers

6.1 Hinckley Golf Club makes no warranty or representation that the website will meet your requirements, that it will be of satisfactory quality, that it will be fit for a particular purpose, that it will not infringe the rights of third parties, that it will be compatible with all systems, that it will be secure and that all information provided will be accurate. We make no guarantee of any specific results from the use of our Service.

6.2 No part of this website is intended to constitute advice and the Content of this website should not be relied upon when making any decisions or taking any action of any kind.

7. Availability of the Website

The Service is provided “as is” and on an “as available” basis. We give no warranty that the Service will be free of defects and/or faults. To the maximum extent permitted by the law we provide no warranties (express or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality. Hinckley Golf Club accepts no liability for any disruption or non-availability of the website resulting from external causes including, but not limited to, ISP equipment failure, host equipment failure, communications network failure, power failure, natural events, acts of war or legal restrictions and censorship.

8. Limitation of Liability

8.1 To the maximum extent permitted by law, Hinckley Golf Club accepts no liability for any direct or indirect loss or damage, foreseeable or otherwise, including any consequential, special or exemplary damages arising from the use of the Web Site or any information contained therein. Users should be aware that they use the website and its Content at their own risk.

8.2 Nothing in these terms and conditions excludes or restricts Hinckley Golf Club liability for death or personal injury resulting from any negligence or fraud on the part of Hinckley Golf Club

8.3 Every effort has been made to ensure that these terms and conditions adhere strictly with the relevant provisions of the Unfair Contract Terms Act 1977. However, in the event that any of these terms are found to be unlawful, invalid or otherwise unenforceable, that term is to be deemed severed from these terms and conditions and shall not affect the validity and enforceability of the remaining terms and conditions. This term shall apply only within jurisdictions where a particular term is illegal.

9. No Waiver

In the event that any party to these Terms and Conditions fails to exercise any right or remedy contained herein, this shall not be construed as a waiver of that right or remedy.

10. Previous Terms and Conditions

In the event of any conflict between these Terms and Conditions and any prior versions thereof, the provisions of these Terms and Conditions shall prevail unless it is expressly stated otherwise.

11. Notices

All notices/communications shall be given to us either by post to our Premises (see address above). Such notice will be deemed received 3 days after posting if sent by first class post, the day of sending if the email is received in full on a business day and on the next business day if the email is sent on a weekend or public holiday.

12. Refunds

No refund will be given on any booking unless the course is deemed unfit for play by the club management. The club management decision is full and final.

13. Transfer of Tee Times

All tee times are to be used by the named person. Someone wishing to transfer the name can do so only with the clubs agreement. The tee time is strictly not for re-sale via the player under any circumstances.

14. Rearranged Tee Times

You can request that your booked tee time be changed within the same day of play, appropriate charges will be incurred in line with the daily pricing policy. This transfer can only be done with the clubs agreement and management’s decision is final.

15. Cancellation Policy

You can cancel your booking by calling the club on 01455 615124 and quoting your unique reference number. If you cancel a society booking less than 30days before your date of play, a £30 deposit will be retained.

16. Privacy Statement

This website is owned by Hinckley Golf Club.

By submitting personal data to us and/or by using our website you give your consent that all personal data that you submit may be processed by us in the manner and for the purposes described below.

We are committed to maintaining the privacy and confidentiality of information provided by you to us. This privacy policy describes our current practices with regard to personal data collected by us from you directly and/or through the website. The term ‘personal data’ refers to personally identifiable information about you as defined in the Data Protection Act 1998.

We are continually improving our methods of communication and adding new functionality and features to this website and to our existing services. Because of these ongoing changes, changes in the law, and the changing nature of technology, our data protection practices will change from time to time. If and when our data practices change, we will notify you.

You may choose to receive information or services from us. When you contact us, we request personal information about you such as your name, postal address, email address and telephone number. The information you provide is either manually or electronically stored.

We will use your personal data to fulfil your instructions and requirements and we will ask only for data that is adequate, relevant and not excessive for those purposes. Where we send you information for any purpose, it may be sent by email or post. When we ask you for personal data it may be for any of the following purposes:

  • To inform you of our services or events
  • To send you regular updates on issues we think will be of interest to you
  • To send you requested information on our people and services
  • To use your personal data in connection with your access to information and materials on our website
  • To use your personal data for marketing purposes and market research
  • To administer this website and help us improve our services
  • To use your personal data in relation to or arising from our events and publications
  • To issue invoices, manage accounts and records, and collection of payments and debts
  • To unsubscribe

In addition to the information we collect as described above, we use technology to collect anonymous information about the use of our website. For example, our web server automatically logs which pages of our website our visitors view, their IP addresses and which web browsers they use. This technology does not personally identify you - it simply enables us to compile statistics about our visitors and their use of our website.

Our website contains hyperlinks to other pages on our website. We may use technology to track how often these links are used and which pages on our website our visitors choose to view. This technology does not identify you personally – it simply enables us to compile statistics about the use of these hyperlinks.

We do not share, sell or distribute your personal data with unrelated third parties, except as otherwise provided for in this privacy policy and under these limited circumstances:

Upon receipt of your written request and enough information to permit us to identify your personal data, we will disclose to you the personal data we hold about you, for which we may make a charge up to the maximum as allowed by applicable law. We will also correct, amend or delete any personal data that is inaccurate.

Requests to delete personal data are subject to any applicable legal and ethical reporting or document retention obligations imposed on us.

This website may contain hyperlinks to websites that are not operated by us. These hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of such third-party websites or any association with their operators. We do not control these websites and are not responsible for their personal data practices. We urge you to review any privacy policy posted on any site you visit before using the site or providing any personal data about yourself.

This Website is provided by IntelligentGolf on behalf of Hinckley Golf Club. Hinckley Golf Club uses this website to provide online information and services, competition management and CONGU ratified handicap maintenance, for playing members of its Golf Club.

Access to this website is via Hinckley Golf Club Membership ID and a User managed PIN number and is limited to Golf Club Members and selected Club staff who need access for the purpose of supplying and maintaining information relative to the primary functions of the website, as stated above.

Hinckley Golf Club will transfer from its own membership system only those personal details relevant to Golf Club membership such that a Golf Club Member may utilise this website effectively.

Users of the website are able to specify additional personal details by accessing the 'Preferences' area under the 'My Golf' menu option. The details specified here will be used solely for the following purposes:

  • Communication between members to facilitate the management of matches and competitions
  • Communication between Golf Club Members, Committee Members and Staff to promote accessibility and enable the effective and smooth running of the club.
  • Contact information may be passed to Hinckley Golf Club membership system to maintain up to date contact information.

Cookies are used throughout this website for tracking session data, and this data is discarded automatically after you leave the website. Persistent cookies may also be used to remember your Membership ID if this option is selected by you.

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