This policy applies to:
Policy operational date:
The purpose of this policy is to enable Hinckley Golf Club Ltd to:
The Data Protection Principles require that personal information is:
This policy applies to information relating to identifiable individuals, even where it is technically outside the scope of the Data Protection Act, by virtue of not meeting the strict definition of ‘data’ in the Act.
Hinckley Golf Club Ltd will:
Hinckley Golf Club Ltd has identified the following potential key risks, which this policy is designed to address:
The Board of Directors recognises its overall responsibility for ensuring that Hinckley Golf Club Ltd complies with its legal obligations.
The Data Protection Officer is Helen Wilebore, with the following responsibilities:
All staff and volunteers are required to read, understand and accept any policies and procedures that relate to the personal data they may handle in the course of their work.
Significant breaches of this policy will be handled under Hinckley Golf Club Ltd’s disciplinary procedures.
This section of the policy only addresses security issues relating to personal data. It does not cover security of the building, business continuity or any other aspect of security.
Hinckley Golf Club Ltd has identified the following risks:
Data Recording and Storage
Hinckley Golf Club Ltd will regularly review its procedures for ensuring that its records remain accurate and consistent and, in particular:
Data will be stored on site. Hinckley Golf Club Ltd will retain data for a minimum period of 6 years.
Archived paper records of members are stored on site.
Hinckley Golf Club Ltd has:
The policy is to be reviewed on an annual basis or at such time that the Data Protection Act is amended.
When you request information from Hinckley Golf Club Ltd, sign up to any of our services, or buy things from us, Hinckley Golf Club Ltd obtains information about you. This statement explains how we look after that information and what we do with it.
We have a legal duty under the Data Protection Act to prevent your information falling into the wrong hands. We must also ensure that the data we hold is accurate, adequate, relevant and not excessive. We will not use your data or pass it to any other party for marketing products or services to you unless you have given your consent.
Members' email address and/or telephone numbers may be given to other current members of the club for the purposes of facilitating activities pertaining to the club, where the information is not currently available on the members' directory via the club website.
Normally the only information we hold comes directly from you. Whenever we collect information from you, we will make it clear which information is required in order to provide you with the information, service or goods you need. You do not have to provide us with any additional information unless you choose to. We store your information securely on our computer system, we restrict access to those who have a need to know, and we train our staff in handling the information securely.
We also share your handicap details with England Golf, so that they can run their central database of handicaps and provide your CDH number.
We may also like to contact you in future to tell you about other services we provide. You have the right to ask us not to contact you in this way. We will always aim to provide a clear method for you to opt out. (Currently this is via your ‘Preferences’, found under the ‘My Golf’ tab, or by simply unsubscribing from emails). You can also contact us directly at any time to tell us not to send you any future marketing material.
You have the right to a copy of all the information we hold about you. To obtain a copy, write to the Data Protection Officer at Hinckley Golf Club Ltd We aim to reply promptly and within the legal maximum of 40 days.
If you are not satisfied with the way we have managed your personal data, please contact our Data Protection Officer (Helen Wilebore) who will address your concerns.If you have any questions related to this policy please contact the club by emailing : [email protected]